top of page

NWCA 2024 AGM

The Annual General Meeting, is scheduled for

Sunday, October 20, 2024 starting at 11:30am to be held at

Killiney Beach Community Hall, 514 Udell Road, Vernon BC.

All North Westside Community Association voting members, residents who live in Westshore Estates to La Casa Resort, are welcomed and encouraged to come out to vote.

Please let us know if you would like to have your name added to the ballot.  

Make the difference and be the change in your North Westside community. 

Become a Member to Vote!

NWCA Executive Officers

Members shall elect the Executive NWCA Officers which are the President, Vice President, Secretary, and Treasurer yearly at every AGM.  These are 1 year terms.

President

1 Year Term

  • Provide leadership for the organization and collaborate with other directors.

  • Build and maintain relationships with external partners and stakeholders.

  • Handle conflict resolution within the organization.

  • Lead governance projects that contribute to the organization's strategic objectives.

Treasurer

1 Year Term

  • Manage financial transactions, recordkeeping, and financial resources.

  • Lead and develop budgets that align with the organization's goals.

  • Explore and apply for grants to secure additional funding.

Vice President

1 Year Term

  • Support daily operations and collaborate with other directors.

  • Act as backup leader in the absence of the President.

  • Supervise the activities of committees and ensure alignment with organizational goals.

  • Lead special projects that contribute to the organization's strategic objectives.

Secretary

1 Year Term

  • Maintain accurate records of meetings, decisions, and important documents.

  • Prepare meeting agendas and record minutes.

  • Facilitate effective communication among board members and stakeholders.

  • Support development of course planning at the Hall

NWCA Board of Directors

The remaining number of Directors elected shall number at least 6(six) and no more thank 8(eight).  Directors will hold office for 2(two), one-year terms with the objective of only 50% Directors occurring in each year thereby ensuring continuity on the Board.  ** Denotes vacant roles in immediate need. 

Parks & Recreation Director

2 Year Term

  • Monitor the condition of local parks and take steps to improve them.

  • Identify opportunities for community engagement and lead initiatives.

  • Plan and coordinate recreational activities for the community.

** Hall Maintenance Director

2 Year Term

  • Ensure timely and proper maintenance of the Community Hall, Library, and parking area, using qualified workers and volunteers (a list of past companies and individuals is available).

  • Handle minor repairs (e.g., light bulbs, seals) and coordinate larger tasks with contractors (e.g., snow removal, building improvements).

  • Regularly monitor and refill propane.

  • Collect quotes for work that is over $100 to be approved by the Board

  • Conduct monthly inspections and report findings to the Board.

  • ​

** News Director

2 Year Term

  • Gather content from Directors and identify newsworthy information to share with the community.

  • Create engaging online newsletters using the association’s Drip platform (training and support provided).

  • Collaborate with volunteers to update the association’s website on Wix and manage the association’s social media on Facebook.

Community Hall Director

2 Year Term

  • Primary contact for all Hall users

  • Manage rental agreements and provide exceptional service to users.

  • Oversee Hall operations, coordinate user schedules, and coordinate cleaning

  • Promote Hall use, seek out hall rental opportunities, and grow user base

** Sports Director

2 Year Term

  • Attract and support coaches for each age group, oversee the condition of sports equipment, and purchase new items as needed.

  • Collaborate with the Board to manage an annual sports budget and explore funding opportunities for larger expenses.

  • Periodically clean and organize the public area of Westshore Park, dispose of broken items at the Waste Station, and restock balls and the basketball net for public use.

  • Monitor the condition of practice pinnies and launder them seasonally.

  • Plan and host the post-game BBQ and season-ending party for kids and parents.

The Board Seats that have another year on their term and are held and not up for election :

​

Events Director - Wendy Waters

Library Director - Andrea Kveton

Participation Director - Sheila Brown

​

​

NWCA Volunteers

The NWCA is in need of volunteers to aid in running our services. The following positions are in immediate need of fulfillment. 

Soccer and Baseball Coach**

  • Wolf Pack Sports is a well-established youth program offering a 2-month spring season (May/June) and a 2-month fall season (September/October) for ages 3-6 (minis) and 7-17 (older). Sessions take place every Wednesday from 6 PM to 7 PM, alternating between soccer and baseball each week. Each evening concludes with a post-game hot dog BBQ.

General Volunteers

  • Sign up as a general volunteer, and we'll notify you about upcoming opportunities to get involved.

  • No need to attend Board meetings or plan events—just find out what's happening and pitch in where you can.

  • Your help keeps our community thriving!

Communications Volunteer**

  • Support updating the association’s website on Wix and managing the association’s social media on Facebook.

  • Create posters and graphics for web and print).

  • Collaborate to develop and execute strategies for communicating the norganization's actions and updates

Meeting Agenda

​

  • Registration & Refreshments (11:15AM)

  • Call to Order (11:30AM)

  • Attendance

    • Executive Officers and Directors

    • Membership Count of eligible voters

    • Count number of Members in attendance.  Ten (10) Members in good standing constitute a quorum at an Annual General Meeting

    • Establishment of a quorum 

  • Chair Opening Remarks

    • Introduction and reminder of AGM behaviour

    • Present -  Notice of AGM Meeting (posted)

  • Approval of the 2024 AGM Agenda

  • Invited Speakers – RDCO Area Director Wayne Carson Q&A

  • Adoption of Minutes of the October 10th, 2023 Annual General Meetin

  • Chair’s Report – Verbal Update

  • Treasurer’s Report (Presentation of Year End Financials and receipt of 2025 Budget & 5-Yr Plan) 

  • Director Reports – Verbal Update(s)

  • Special Resolution to Amend the Bylaws of the Association

Background:
This amendment seeks to clarify the ownership of materials created by Board Members and establish a standard of conduct to improve governance and accountability within the Association. The following sections are proposed for addition to the Bylaws:

4.16 Property Created by Board Members for the Association
4.16.1 All materials, documents, or property created or procured by a Board Member for the use of the Association during their tenure shall be considered the property of the Association, unless otherwise authorized by the Board.
4.16.2 Board Members must provide the President, or alternate Executive Officer as designated by the Board, with all account details, ownership credentials, usernames, passwords, access codes, and keys related to Association property for safekeeping.
4.16.3 Upon departing the Association, Board Members shall not remove or destroy any materials without written consent from the Board.
4.16.4 This provision applies to all materials, including physical, digital, and intellectual property.​

​

4.17 Code of Conduct: All Board Members shall abide by the Association's Code of Conduct, which outlines expected standards of behavior. The Board may amend the Code as needed.

Action Required:
Discussion and vote to adopt the proposed amendments.  A 75% majority is required for adoption.

  • Election of Board of Directors

    • Call for nominations

    1. Executive Officers (1 Year Term)

      1. President

      2. Vice President

      3. Secretary

      4. Treasurer 

    2. Director Roles: (2 Year Terms)

      1. Parks & Recreation Director

      2. Community Hall Director

      3. Hall Maintenance Director

      4. Sports Director

      5. News Director

    •  Remarks from nominees (if necessary)

    • Election of Executive Officers

    • Election of Directors

  • Invitation for Volunteers

  • Appointment of Audit Committee (2 Members) (1 Yr Term)

  • Stakeholder Engagement

    1. Q&A / Open Forum / Community Priorities

  • Closing Remarks

  • Adjournment

bottom of page