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NWCA 2025 AGM

The Annual General Meeting, is scheduled for

Tuesday, October 7, 2025 starting at 6:30pm to be held at

Killiney Beach Community Hall, 514 Udell Road, Vernon BC.

All North Westside Community Association voting members and residents who live in Westshore Estates to La Casa Resort, are welcomed and encouraged to come out to vote.

Please let us know if you would like to have your name added to the ballot.  

Make the difference and be the change in your North Westside community. 

Become a Member to Vote!

Membership

NWCA Board of Directors

Director Rolls - 2 Year Terms

Newsletter Director

  • Help keep our community informed and connected!

  • Assemble the monthly newsletter with updates, stories, and announcements.

  • Share what’s happening in the neighbourhood and highlight community events.

  • Work with other directors to spread the word about upcoming activities.

 

** A great role for someone who enjoys writing, sharing news, and being in the know!

Events Director

  • Help bring the community together through fun and memorable events!

  • Plan and organize annual favourites like the Easter Egg Hunt, Canada Day at Westore Estates Park, and Santa Meet & Greet.

  • Come up with new event ideas that bring neighbours together and create lasting memories.

  • Work with other directors and volunteers to make each event a success.

 

** Perfect for someone who loves planning, people, and a good celebration!

Director at Large

  • Regularly attend monthly Board meetings

  • Work with other directors to organize and support successful activities and events.

  • Organize volunteer teams and Committees 

  • Regularly attend Board meetings

 

** Perfect for someone who is looking for experience on a non-profit Board and/or someone looking to contributed to the community

Community Hall Director

  • Be the go-to person for our busy community hall!

  • Manage hall bookings and handle rental contracts.

  • Help community members and outside groups rent the hall.

  • Reach out to bring in new hall users.

  • Optional: create fun local programs or events—think bingo nights, classes, or whatever inspires you!

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** Perfect for someone who’s organized, friendly, and full of ideas.​

Youth Sports Director

  • Keep kids active and having fun with our local “Wolf Pack” sports teams!

  • Organize seasonal soccer and baseball programs in spring and fall.

  • Coordinate players, coaches, and weekly scrimmages.

  • Help create a positive, team-focused experience for kids of all ages and skill levels.

 

** Great for someone who enjoys sports, teamwork, and supporting youth in the community!

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The Board Seats that have another year on their term and are held and not up for election :

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Parks Director - Brian Arquilla

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** If AGM participation is high, the Association will make available an extra Director at Large seat.

NWCA Executive Officers

Executive Officers:  President, Vice President, Secretary, and Treasurer - 1 Year Terms.

President

  • Provide leadership for the organization and collaborate with other directors.

  • Build and maintain relationships with external partners and stakeholders.

  • Handle conflict resolution within the organization.

  • Lead governance projects that contribute to the organization's strategic objectives.

Treasurer

  • Manage financial transactions, recordkeeping, and financial resources.

  • Lead and develop budgets that align with the organization's goals.

  • Explore and apply for grants to secure additional funding.

Vice President

  • Support daily operations and collaborate with other directors.

  • Act as backup leader in the absence of the President.

  • Supervise the activities of committees and ensure alignment with organizational goals.

  • Lead special projects that contribute to the organization's strategic objectives.

Secretary

  • Maintain accurate records of meetings, decisions, and important documents.

  • Prepare meeting agendas and record minutes.

  • Facilitate effective communication among board members and stakeholders.

  • Support development of course planning at the Hall

AGENDA

 

  1. Registration (6PM)

  2. Call to Order (6:30PM)

  3. Chair Opening Remarks

  4. Approval of the 2025 AGM Agenda

  5. Invited Speakers – RDCO Area Director Wayne Carson

  6. Adoption of Minutes of the 2024 Annual General Meeting

  7. Chair’s Report – Verbal Update

  8. Treasurer’s Report and Approved 2026 Hall Budget & 5-Yr Plan

    1. Audit Committee Comments 2024/25

    2. Presentation of Treasurer’s Report for Fiscal Year End March 31, 2025.

    3. Presentation of 2026 Hall Budget & 5-Yr Plan

  9. Director Reports – Verbal Update

  10. Election of Board of Directorsa)

  • Call to the floor for nomination (x3)

    • 1.  Executive Officers - 1 Yr Term

      • President 

      • Vice President 

      • Secretary

      • Treasurer 

    • 2. Director Roles - 1 Yr Term

      • Newsletter Director  

      • Hall Director

      • Sports Director  

    • 3. Director Roles - 2 Yr Term

      • Events Director

      • Governance Director

      • Director at Large (DaL)

      • Director at Large (DaLRemarks from nominees (if necessary)

    • Election of Executive Officers

    • Election of Directors

11. Appointment of Audit Committee (2 Members of the Association) (1 Yr Term)

12. Stakeholder Engagement

13. Q&A / Open Forum / Community Priorities

14. Closing Remarks

15. Adjournment

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